Vibe Artisan Markets Exhibitor Participation Agreement

Thank you for choosing to participate in Vibe Artisan Markets. This agreement outlines the terms and conditions for exhibitors to ensure a successful and professional event. Please review the details carefully and provide your acknowledgment by signing at the end of the document.

1. General Terms and Eligibility

1.1 Exhibitor Requirements:

• All exhibitors must apply and be approved by Vibe Artisan Markets before participating.
• All exhibitors are required to complete and submit Sales Tax Returns following each Vibe Artisan Markets event. This submission is mandatory and must be completed regardless of total sales volume. Exhibitors are solely responsible for ensuring compliance with all applicable local tax regulations. Failure to submit the required sales tax form may result in exclusion from future events and/or notification to the appropriate tax authorities. No sales taxes shall be remitted to Vibe Artisan Markets. The exhibitor is solely responsible to pay their own taxes.
• All products displayed or sold must align with our mission of promoting handmade, ethically sourced, or sustainably crafted goods.
• Vibe Artisan Markets reserves the right to decline any application that does not align with our standards or values.

1.2 Prohibited Items:

• Mass-produced, wholesale, or imported goods that do not meet ethical and sustainable standards are strictly prohibited.
• Vibe Artisan Markets reserves the right to request the removal of items that do not comply with these terms.
• To maintain a welcoming and inclusive atmosphere at Vibe Artisan Markets, we do not allow the display, sale, or promotion of sexually explicit photography or branding featuring human subjects. However, we recognize and appreciate tasteful artwork that celebrates the human form in non-explicit and creative ways. We encourage all exhibitors to ensure their work aligns with these guidelines to uphold the positive and family-friendly environment of our events.

1. Booth Assignment and Setup

2.1 Booth Placement:

• Booth placement is at the sole discretion of Vibe Artisan Markets and is non-negotiable. Placement will be determined to optimize the flow and aesthetic of the market. Placement may change multiple times before event.

2.2 Setup and Teardown:

• Exhibitors must arrive and complete their setup within the designated time frame Booths must remain intact and operational until the official closing time. Early teardown is prohibited and can impact the acceptance of future applications.

2.3 Space Guidelines:

• Exhibitors must adhere to the dimensions of their assigned space. Expanding into neighboring spaces or walkways is not allowed.
• Exhibitors must be able to physically get in and out of their designated space. (Example: If you have a 6x6 booth, table needs to be 4ft in order to have space to exit and enter booth) exhibitors must provide their own displays, tables, tents, and other setup materials unless otherwise specified.

2.4 Weather and Outdoor Events:

• For outdoor markets, exhibitors are required to bring proper tent weights (minimum 40 lbs per leg) to ensure safety in case of wind or inclement weather.

3. Payment and Fees

3.1 Booth Fees:

• Booth fees must be paid in full upon acceptance to secure your space. Failure to pay by the deadline may result in forfeiture of your spot.
• Fees are non-refundable and non-transferrable in ANY CASE unless Vibe Artisan Markets cancels the event and reschedules the event date.

3.2 Additional Costs:

• Any additional costs, such as electricity or premium booth placement, will be clearly outlined in the application process.

4. Marketing and Promotion

4.1 Use of Exhibitor Information:

• Vibe Artisan Markets may use exhibitor-provided images, business descriptions, and logos for promotional purposes across social media, website, email newsletters, and other marketing channels.

4.2 Exhibitor Responsibility:

• Exhibitors are encouraged to promote their participation in the market through their own channels to increase visibility and attendance.

5. Event Conduct and Responsibilities

5.1 Professional Behavior:

• Exhibitors are expected to conduct themselves professionally and courteously toward staff, fellow vendors, and attendees.
• Loud or disruptive behavior, harassment, or non-compliance with market rules will not be tolerated and will result in removal from the event without refund.

5.2 Booth Maintenance:

• Exhibitors are responsible for keeping their booth clean, safe, and visually appealing throughout the event.
• At the end of the event, exhibitors must leave their space free of trash and debris.

5.3 Product Representation:

• All items sold must be represented honestly and accurately. Exhibitors are responsible for ensuring the quality of their goods.

6. Compliance and Liability

6.1 Permits and Regulations:

• Exhibitors are responsible for complying with all local, state, and federal regulations related to their products (e.g., food permits, sales tax collection).

6.2 Insurance:

• Exhibitors are encouraged to carry liability insurance to protect their business and products during the event.

6.3 Indemnity:

• Vibe Artisan Markets & it’s venue partners are not liable for any loss, theft, damage, or injury incurred before, during or after the event. By participating, exhibitors agree to hold Vibe Artisan Markets & partnering venues harmless from any claims arising from their participation.

7. Cancellation and Refunds

7.1 Exhibitor Cancellation:

• Exhibitors must notify Vibe Artisan Markets in writing as soon as possible if they are unable to attend. Booth fees are non-refundable.

7.2 Event Cancellation:

• In the rare event that Vibe Artisan Markets must cancel due to unforeseen circumstances, exhibitors will be notified promptly and offered participation in a rescheduled event.

8. Acknowledgment and Agreement

By signing this agreement, the exhibitor acknowledges that they have read, understood, and agree to the terms and conditions outlined above. Non-compliance may result in removal from the event and forfeiture of booth fees.

Termination of Agreement Clause

At Vibe Artisan Markets, our agreement with exhibitors is considered fulfilled at the conclusion of the specified market event(s). Once the event has ended, the contractual obligations of both parties are deemed complete unless otherwise agreed upon in writing.

Vibe Artisan Markets reserves the right to terminate agreements for future participation under the following circumstances:

1. Violation of Market Policies: Failure to adhere to the rules and regulations outlined in the Market Operating Rules & Regulations.
2. Unprofessional Conduct: Any behavior that is deemed disruptive, disrespectful, or harmful to the reputation of Vibe Artisan Markets, its staff, attendees, or fellow exhibitors.
3. Misrepresentation of Products: Providing inaccurate information about your business or failing to meet the ethical and sustainable standards required for participation.
4. Late Payments: Failure to pay booth fees or any other applicable charges by the specified deadlines.

Termination of agreements may be enforced without refund of any fees already paid. Exhibitors who have had agreements terminated will be notified in writing.

By participating in Vibe Artisan Markets, exhibitors acknowledge and accept these terms as part of their participation agreement.